Privacy Policy

PHOENIX CONTACT Dialog Days will be hosted on the “expo-ip” platform of EXPO-IP GmbH by:

Phoenix Contact GmbH & Co. KG

Flachsmarktstraße 8
32825 Blomberg
Germany

Phone: +49 523 5300
Fax: +49 523 534 1200

This virtual event will be governed as defined below by the PRIVACY POLICY of

EXPO-IP GmbH
Robert-Bosch-Str. 7
64293 Darmstadt

https://www.expo-ip.com

mailto:info@expo-ip.com



German Commercial Code (“Handelsregisterbuch”/“HRB”) No.
99362


Privacy Policy

Data protection is very important to us. Our efforts, especially in meeting the requirements of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act ("Bundesdatenschutzgesetz", "BDSG") in its most recent modification are primarily geared toward the goal of respecting your person and privacy.

The use of electronic data processing equipment (EDP) is indispensable for modern companies today. For our part, it goes without saying that we take the utmost care to comply with the relevant legal regulations.

Use of our websites is essentially possible without any provision of personal data. However, if a data subject would like to make use of special services offered by our company via our website, the processing of personal data may be necessary. In cases where it is necessary to process personal data but there is no legal basis for such processing, we generally obtain the consent of the data subject.

We will never sell or rent your personal information to third parties for their marketing or other purposes. If you do not agree with the terms of this Privacy Policy, please do not send us any personal data.


1. General / Definitions

This Privacy Policy is based on the definitions used in the GDPR and is intended to be easily readable and understandable for every person. For this reason, we would like to explain various terms in advance:

a) personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

b) data subject

Data subject refers to any identified or identifiable natural person whose personal data is processed by the controller.

c) processing

Processing refers to any operation or set of operations that is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

d) restriction of processing

Restriction of processing refers to the marking of stored personal data with the aim of limiting its future processing.

e) profiling

Profiling means any automated processing of personal data consisting of the use of such personal data to evaluate certain personal details related to a natural person, in particular to analyze or predict details relating to that natural person's performance at work, financial situation, health, personal preferences, interests, reliability, behavior, location, or change of location.

f) pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without additional information, provided that this additional information is stored separately and is subject to technical and organizational measures that ensure that the personal data cannot be attributed to an identified or identifiable natural person.

g) controller

The controller is the natural or legal person, public authority, agency, or other body that alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by EU law or by the laws of the member states, the party to serve as controller or the specific criteria for this party's designation may be governed by EU law or by the laws of the member states.

h) processor

A processor is a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the controller.

i) recipient

A recipient is a natural or legal person, public authority, agency, or other body to whom personal data is disclosed, regardless of whether this person is a third party. However, public authorities that may receive personal data in the context of a specific investigation mandate under EU law or the laws of the member states are not considered as recipients.

j) third party

A third party is any natural or legal person, public authority, agency, or body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data.

k) consent

Consent means any voluntary and informed expression of the data subject's intent that is freely given for the specific case in an unequivocal manner, in the form of a declaration or other unequivocal affirmative act by which the data subject signifies his or her consent to the processing of his or her personal data.

2. Information regarding the collection of personal data

(1) In the following section we provide information about the collection of personal data during the use of our website. Personal data means all data that can be related to you personally, e.g., name, address, e-mail addresses, user behavior, etc.



(2) The controller in accordance with Art. 4(7) of the EU General Data Protection Regulation (GDPR) is

EXPO-IP GmbH
Robert-Bosch-Straße
764293 Darmstadt, Germany
Tel. +49 6151 – 800 21 81
E-mail: info@expo-ip.com
Website: www.expo-ip.com

(3) Our data protection officer is:

Mr. Sascha Weller, Attorney at Law, IDR – Institut für Datenschutzrecht
Ziegelbräustraße 7
85049 Ingolstadt, Germany
Tel.: 0841 – 885 167 15
E-mail: ra-weller@idr-datenschutz.de
Web: www.idr-datenschutz.de

(4) When you contact us by e-mail or via a contact form, we automatically store the data you provide us with (your e-mail address, and your name and your telephone number if applicable) in order to answer your questions. Such personal data transmitted voluntarily from a data subject to the controller will be stored solely for the purposes of processing or for contacting the data subject. We delete this data once storage is no longer required, or restrict processing if we are under legal obligations to retain the data.

(5) For cases where we would like to use commissioned service providers for individual functions of our services or to use your data for advertising purposes, we inform you in detail about the respective processes below. Here we also name the defined criteria for storage duration.

(6) As the controller, we have implemented numerous technical and organizational measures to ensure that the personal data processed via this website is protected as completely as possible. Nevertheless, internet-based data transfer can generally exhibit security gaps, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transfer personal data to us by alternative means, e.g., by telephone.

(7) As a responsible company, we refrain from automated decision-making or profiling.

3. Your rights

(1) You have the following rights with respect to us regarding your personal data:

Right to information:

Under the GDPR, every person affected by the processing of personal data is entitled to the right to obtain from the controller, at any time and free of charge, information about the stored personal data relating to him or her as well as a copy of this information. Furthermore, European directives and regulations grant data subjects access to the following information:

Additionally, the data subject has the right to be informed whether personal data has been transferred to a third country or to an international organization. Where this is the case, the data subject also has the right to obtain information on the appropriate guarantees relating to the transfer.

If a data subject would like to exercise this right to information, he or she may contact a member of the controller's staff at any time.

Right to withdraw consent in the context of data protection law:

Any person affected by the processing of personal data has the right to withdraw his or her consent to the processing of personal data at any time.

If a data subject wishes to exercise this right to withdraw consent, he or she may contact a member of the controller's staff at any time and by any means of communication.

Right to rectification:

The data subject has the right to obtain from the controller the rectification of inaccurate personal data concerning him/her without delay. Under consideration of the purposes of the processing, the data subject has the right to obtain the completion of incomplete personal data, including by means of a supplementary declaration.

If a data subject would like to exercise this right to information, he or she may contact a member of the controller's staff at any time.

Right to erasure / Right to be forgotten:

The data subject has the right to demand that the controller delete his or her personal data without undue delay, and the controller is obliged to delete personal data without undue delay if any of the following reasons applies:

If a data subject wishes to exercise this right to erasure/to be forgotten, he or she may contact a member of the controller's staff at any time.

If we have made personal data public and are obliged to delete it in accordance with Art. 17(1) of the GDPR, we will take reasonable measures, including technical measures – taking into account the available technology and the costs of implementation – to inform the data controllers who process the personal data that a data subject has requested that they erase all links to this personal data or copies or replications of this personal data. Our staff will initiate the necessary measures.

Right to restriction of data processing:

The data subject has the right to demand that the controller restrict the scope of data processing if one of the following conditions is met:

If a data subject wishes to exercise this right to restrict processing, he or she may contact a member of the controller's staff at any time.

Right to object to processing:

Every data subject is entitled to the right granted by the GDPR to object at any time, for reasons arising from his or her particular situation, to the processing of his or her personal data that is carried out pursuant to Art. 6(1)(e) or (f) of the GDPR. This also applies to any profiling founded on these provisions.

In cases of objection, we will no longer process your data unless we can prove the existence of overriding legitimate reasons for processing that supersede the interests, rights, and freedoms of the data subject or that the processing serves the purpose of asserting, exercising, or defending against legal claims.

Where we process personal data for the purposes of direct marketing, the data subject has right to object at any time to the processing of personal data for this type of marketing. This also applies to profiling insofar as it is related to direct marketing. If the data subject objects to our processing of his or her data for direct marketing, we will no longer process his/her personal data for these purposes.

Furthermore, the data subject has the right to object, for reasons arising from his or her particular situation, to the processing of his or her personal data by us for the purposes of scientific or historical research or for statistical purposes, in accordance with Art. 89(1) of the GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

In order to exercise this right to object, the data subject may contact any member of staff directly. As regarding the use of information society services and notwithstanding Directive 2002/58/EC, the data subject is also free to exercise his or her right to object by means of automated procedures involving technical specifications.



Right to data portability:

The data subject has the right to obtain his/her personal data that he/she has supplied to a controller in a structured, common, and machine-readable format and the right to have such data transferred to another controller without interference by the controller to whom the personal data was originally provided, on condition that

When exercising his or her right to data portability in accordance with Art. 20(1) of the GDPR, the data subject has the right to effect that the personal data be transferred directly from one controller to another, insofar as this is technically feasible and does not affect the rights and freedoms of other persons.

If a data subject wishes to exercise this right of data portability, he or she may contact any member of the controller's staff at any time.

Automated decisions in individual cases, including profiling

Every data subject has the right granted by the GDPR not to be subject to a decision based solely on automated processing – including profiling – that produces legal consequences concerning him or her or significantly affects him or her in a similar way, provided that the decision

(1) is not necessary for the conclusion or performance of a contract between the data subject and the controller, or

(2) is authorized by legal regulations of the EU or member states to which the controller is subject, and these regulations contain adequate measures for safeguarding the rights and freedoms and legitimate interests of the data subject, or

(3) occurs with the express consent of the data subject.

Where the decision is necessary for the conclusion or performance of a contract between the data subject and the controller, or is made with the express consent of the data subject, we will take reasonable measures to safeguard the rights and freedoms and legitimate interests of the data subject, including at the very least the right to obtain the intervention of a person by the controller, to express his or her point of view, and to challenge the decision.

If the data subject wishes to exercise his or her rights concerning automated decisions, he or she may contact a member of the controller's staff at any time.

(2) Additionally, you also have the right to complain to a data protection supervisory authority about our processing of your personal data.

4. Collection of personal data during visits to our website / Cookies

(1) When using our website for informational purposes only, i.e., if you do not register with us or otherwise provide us with information, we only collect the personal data that your browser sends to our server. If you would like to view our website, we collect the following data that is technically necessary for us to display our website and to ensure its stability and security (the legal basis for this is Art. 6(1)(1)(f) GDPR):

– IP address

– date and time of the request

– time zone difference to Greenwich Mean Time (GMT)

– internet service provider of the accessing system

– content of the request (specific page)

– access status/HTTP status code

– respective transmitted data volume

– website the request originates from (referrer)

– browser

– operating system and its interface

– language and version of the browser software.

(2) In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive in accordance with the browser you are using and through which certain information is transmitted to the site that sets the cookie (in this case, by us). Cookies are not able to run programs or transfer viruses to your computer. They serve the purpose of making websites more user-friendly and effective overall.

(3) Use of cookies:

1. Generally, cookie types/functions are divided into the following categories:

a) Temporary cookies are automatically deleted when you close your browser. These particularly include session cookies. These cookies store a so-called session ID by which various requests from your browser can be linked to the common session. This allows your computer to be recognized on subsequent visits to our website. The session cookies are deleted when you log out or close your browser.

b) Persistent cookies are automatically deleted after a specified period of time, which may vary depending on the cookie. You can delete the cookies in your browser's security settings at any time.

c) Necessary cookies are cookies that are absolutely necessary for the operation of a website.

d) Statistical, marketing, or personalization cookies are used, among other things, in the context of reach measurement and also, for example, when there is an intention to store a user's interests or behavior in a user profile. This procedure is also known as "tracking." Insofar as we use cookies or tracking services, we will inform you separately in this regard in our Privacy Policy or when obtaining your consent.

e) You can configure your browser settings according to your preferences and, for example, refuse to accept third-party cookies or any cookies whatsoever. We would like to point out that you may not be able to use all functions of this website in this case.

f) If you have an account with us, we use cookies to identify you on subsequent visits. Without this function, you would need to log in again every time you visit our site.

g) Any Flash cookies used by our website are not collected via your browser, but via your Flash plug-in. We also use HTML5 storage objects that are stored on your end device. These objects store the required data regardless of the browser you are using and do not have an automatic expiration date. If you would like to prevent the processing of Flash cookies, you will need to install an appropriate add-on, such as "Better Privacy" for Mozilla Firefox (https://addons.mozilla.org/en-US/firefox/search/firefox/addon/betterprivacy/) or the Adobe Flash Killer cookie for Google Chrome. You can prevent the use of HTML5 storage objects by setting your browser to private mode. We also recommend that you regularly delete your cookies and browser history manually.2.

On principle, the data processed via cookies is processed on the basis of our legitimate interests (Art. 6(1)(f)) or, if the use of cookies is necessary, to fulfil our contractual obligations (Art. 6(1)(b)). In cases where we ask for your consent, the legal basis for data processing is your declared consent (Art. 6(1)(a)).

3.
Naturally, you have the possibility to revoke your consent or to object to the processing of your data via cookie technologies at any time ("opt-out"). Your objection can primarily be declared using your browser settings. Objection to the use of cookies for online marketing purposes can also be declared by means of a variety of services, especially in the case of tracking, via the US site http://www.aboutads.info/choices/ or EU site http://www.youronlinechoices.com/, or generally at http://optout.aboutads.info.

5. Additional functions and services of our website

(1) In addition to the purely informative use of our website, we offer various services that you can take advantage of if you are interested. For this purpose, you will generally have to provide additional personal data which we use to provide the respective service and to which the aforementioned data processing principles apply.

(2) In some cases we involve external service providers when processing your data. These providers have been carefully selected and commissioned by us, are bound by our instructions, and are regularly audited.

(3) The hosting services used by us serve to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, security services, and technical maintenance services that we use for the purpose of operating this website.

In doing so we (or our hosting provider) process inventory data, contact data, content data, contract data, usage data, or meta and communication data of customers, interested parties, and visitors of this website on the basis of our legitimate interests in an efficient and secure provision of this website in accordance with Art. 6(1)(f) GDPR, in conjunction with Art. 28 GDPR.

(4) Furthermore, we may pass on your personal data to third parties when we offer sales campaigns, competitions, agreements, or similar services jointly with partners. You will receive more detailed information on this when you provide your personal data or in the description of the service below.

(5) Insofar as our service providers or partners are based in a state outside the European Economic Area (EEA), we will inform you of the consequences of this circumstance in the description of the service.

6. Data protection for employment applications

The controller collects and processes the personal data of applicants for the purpose of conducting the application process. This processing may also be carried out by electronic means. This is in particular the case if an applicant submits relevant application documents to the controller by electronic means, for example by e-mail or by using a contact form available on the website. If the controller concludes an employment contract with an applicant, the transferred data will be stored for the purpose of processing the employment contract in compliance with applicable law. If the controller does not conclude an employment contract with the applicant, the application documents shall be automatically erased insofar as this does not conflict with any other legitimate interests of the controller. Other legitimate interests in this sense include, for example, the obligation to provide evidence in proceedings under the General Act on Equal Treatment ("Allgemeines Gleichbehandlungsgesetz", "AGG"). The processing of applicant data is carried out to fulfill our (pre-)contractual obligations within the framework of the application process in accordance with Art. 6(1)(b) GDPR, or with Art. 6(1)(f) GDPR if the data processing becomes necessary for us, e.g., within the framework of legal proceedings (in Germany, Section 26 of the Federal Data Protection Act ("Bundesdatenschutzgesetz", "BDSG") also applies).

7. Objection to the processing of your data / Withdrawal of consent

(1) If you have given your consent to the processing of your data, you may withdraw it at any time and by any means of communication. This withdrawal of consent affects the permissibility of processing your personal data after you have declared it to us.

(2) Insofar as we base the processing of your personal data on the weighing of legitimate interests, you may object to the processing. This is especially the case if the processing is not necessary for the fulfillment of a contract with you, which we describe in the following description of the respective functions. When you file such an objection, we will ask you to share the reasons for why we should stop processing your personal data as we have been doing. In the event of your justified objection, we will examine the facts of the case and will either cease or adapt the data processing, or we will give you our compelling legitimate reasons for continuing with data processing.

(3) Naturally, you may object to the processing of your personal data for the purposes of advertising or data analysis at any time. You can contact us regarding your objection to advertising at the address listed in this Privacy Policy in point 2(2).



8.
Legal or contractual regulations on the provision of personal data / Necessity for the conclusion of a contract / Consequences of non-provision / Erasure

(1) We would like to inform you that the provision of personal data is partly required by law. However, it is also possible that a data subject may need to provide us with personal data to enable the performance of a contract. Failure to do so would mean that the contract can no longer be concluded. Our employees will be happy to answer any questions you may have regarding individual cases.

(2) The data processed by us will be deleted or processing will be restricted in accordance with Articles 17 and 18 GDPR. Unless expressly stated in this Privacy Policy, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and this erasure is not obstructed by any legal obligations to retain this data. In cases where the data is not erased because it is required for other and legally valid purposes, we will restrict its processing. This means that the data will be blocked and will not be processed for any other purposes. This applies, for example, to data that must be stored for purposes of commercial or tax law.

In accordance with legal requirements, storage will occur in particular for 10 years in accordance with Sections 147 para 1 (tax code), 257 para 1(1 and 4), and Section 4 of the German Commercial Code ("Handelsgesetzbuch," "HGB") (books, records, management reports, accounting documents, trading books, tax-relevant documents, etc.) and for 6 years in accordance with Section 257 para 1(2 and 3) and para 4 of the German Commercial Code ("HGB") (commercial correspondence).



9. Registration on the website

(1) If you would like to use the registration function on our website, you will need to register by entering your e-mail address, a password you create, and your choice of user name. There is no obligation to use your real name – the use of a pseudonym is possible. We use the so-called double-opt-in procedure for registration, i.e., registration will not be complete until you have confirmed your registration by clicking on the link contained in a confirmation e-mail sent to you for this purpose. Provision of the abovementioned data is required. You are free to provide all other information voluntarily by using our portal.

(2) If you use the registration function on our website, we will store your personal data that is required for the fulfillment of the contract, including payment method information, as long as you keep this account. We also store the voluntary data you provide for the period of your use of the portal as long as you have not previously deleted it. You can manage and change all of your information in the secure customer area of our website. The legal basis here is Art. 6(1)(1)(f) GDPR.

(3) Through registration on the controller's website, the IP address assigned to the data subject by the internet service provider (ISP) as well as the date and time of registration are also stored. The storage of this data occurs under the consideration that this is the only way to prevent the misuse of our services and, if necessary, to solve any crimes that have been committed. In this respect, the storage of this data is necessary to protect the controller. This data will not be forwarded to third parties unless there is a legal obligation to do so or such forwarding of data aids criminal prosecution.

(4)In order to prevent unauthorized third-party access to your personal data, especially financial data, we encrypt the connection using SSL/TLS technology.



10. Integration of Google Maps

(1) Our website uses the Google Maps service. This allows us to display interactive maps directly on the website and allows you to use the map function convenient for you.

(2) When you visit our website, Google receives the information that you have accessed the corresponding subpage of our website. The data referred to in point 4 of this declaration is also transmitted. This happens regardless of whether Google has provided a user account through which you are logged in or no user account exists. If you are logged in to Google, your information will be directly associated with your account. If you do not want to be associated with your Google profile, you must log out before activating the button. Google stores your data as user profiles and uses it for the purposes of advertising, market research, and/or the needs-based design of its website. This kind of evaluation is especially carried out (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles; however, you must contact Google in order to exercise this right.

(3) Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the provider's privacy policy. There you will also find further information about your rights and about configuring settings for protecting your privacy: https://policies.google.com/privacy. Google also processes your personal data in the USA and has certified its compliance with the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

(4) Opt-out is possible at: https://adssettings.google.com/authenticated.

11. Plug-ins and tools

1. Google Web Fonts

(1) For the uniform display of fonts, this site uses so-called web fonts provided by Google. When you access a page, your browser loads the required web fonts into its browser cache to display texts and fonts correctly. To do so, your browser must establish a connection to Google's servers. As a result, Google receives the knowledge that our website was accessed via your IP address. Google Web Fonts are used in the interest of a uniform and attractive presentation of our online services. This constitutes a legitimate interest in accordance with Art. 6(1)(f) GDPR.

(2) If your browser does not support web fonts, a default font from your computer will be used.

(3) Further information about Google Web Fonts can be found at https://developers.google.com/fonts/faq and in the Google Privacy Policy: https://www.google.com/policies/privacy/.


2. Use of ajax.googleapis.com and jQuery

(1) On this site, we use Ajax and jQuery technologies, which enables us to optimize loading speeds. To do so, our website accesses program libraries from Google servers. We use Google's CDN (Content Delivery Network). If you have previously used jQuery on another Google CDN page, your browser will revert to the cached copy. Where this is not applicable, a download will be necessary, whereby data from your browser will be sent to Google Inc. ("Google"). Your data will be transmitted to the USA. More information is available on the provider's pages.

(2) The legal basis for the processing of your data is Art. 6(1)(1)(f) GDPR.


Imprint | Privacy Policy